Payroll Software for Accountants
to Manage Client Payrolls

Manage client payroll alongside your accounting services with Brain Payroll. Our payroll software for accountants brings multi-company payroll management, scheduled workflows, reporting, integrations and client access together in one platform, helping your practice organise payroll activities across different client companies.

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HMRC-Recognised Tailored UK Payroll Service

Payroll Software for Modern Accounting Practices

Accounting practices often manage payroll for clients with different company structures, employee records, pay schedules and reporting requirements. Keeping these activities organised requires a clear view of each client's payroll workflow and the tasks associated with it.

Brain Payroll provides a central environment for managing payroll across multiple companies, helping your practice organise client payroll activities while maintaining company-level settings and processes.

Manage Multiple Client Companies from One Platform

Managing payroll for several clients can involve reviewing separate company records, updating employee details and coordinating processing tasks. A centralised environment helps your team organise these activities while keeping each client's payroll requirements distinct.

Brain Payroll supports multi-company management through a central bureau environment, company-level settings and batch processing for selected companies. This can help accounting practices coordinate client payroll workflows from one platform.

Simplify Recurring Payroll Tasks

Recurring payroll activities can require repeated checks and coordination across different client companies. Scheduled workflows can help your team organise payroll runs and related tasks around the appropriate tax periods.

Brain Payroll's Paydroid supports scheduled payroll runs, task automation and payslip release by tax period. Workflow statuses help users review processing progress and identify tasks that may need attention.

Your practice can assess these capabilities against its existing payroll schedules and client requirements.

Manage Payroll Processing and Employee Records

Payroll processing involves handling employee information, updating salary records and reviewing calculations before completing the relevant tasks. A structured process helps your team manage these activities around each client's payroll requirements.

Brain Payroll supports CSV imports, bulk updates to employee and salary records, gross-to-net calculations and BACS file generation. These capabilities can support payroll processing across client companies. Generating a BACS file does not itself confirm that employee payments have been completed.

Access Payroll Reports and Business Insights

Accounting practices need payroll information to review processing outcomes, prepare records and respond to client reporting requirements. Suitable reporting options can help your team organise payroll information for review.

Brain Payroll supports payroll summaries, employee reports, report packs and Excel exports. Confirm the current product terminology for saved report options and the availability and setup requirements for Power BI reporting before publication.

Connect Payroll with Your Existing Systems

Accounting practices may use accounting software, pension platforms and payment-related services alongside payroll. When choosing payroll software for accountants, assess whether the available connections support the systems and workflows used by your practice and clients.

Brain Payroll provides REST APIs and is described as supporting connections with systems including Xero, Modulr, NEST, Smart Pension, The People's Pension, Collegia and Penfold. Connection methods and supported functions can vary by system, so confirm the available options against your requirements.

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Plan a Payroll Software Migration During the Tax Year

Moving a client's payroll system during the tax year requires careful handling of existing payroll information. Accounting practices need to understand which records and year-to-date figures are required, how information will be transferred and what checks must be completed before processing continues.

Before planning a move to Brain Payroll, confirm whether mid-year migration is supported for the client's circumstances, which information can be transferred and what validation steps are required.

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Give Clients and Employees Appropriate Payroll Access

Accounting practices may need to coordinate payroll information with clients and employees while keeping access appropriate to each user's role. The right access arrangement depends on the information users need and the functions available within the product.

Brain Payroll is described as providing bureau, client and employee portal environments. Confirm the available functions and permissions for each portal before deciding how they fit your practice's workflow.

Monitor Payroll Activity and Submission Status

When managing payroll for multiple clients, your practice needs to review processing progress and identify issues that may require follow-up. Submission records can help your team review the outcomes of individual payroll workflows.

Brain Payroll provides an FPS/EPS submission log, according to the supplied product reference. Confirm the information and statuses recorded in the current product. Review recorded outcomes where necessary; submission records alone do not guarantee compliance.

RTI Real Time Information compliant
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RTI Real Time Information compliant
CIS Construction Industry Scheme certified
Automatic enrolment certified
ISO certified
Cyber Essentials certified

Why Choose Us

Why Choose Brain Payroll?

When evaluating payroll software for accountants, consider how well the platform fits your practice's client portfolio and day-to-day payroll responsibilities.

A demo can help you assess the platform's available functionality against your practice's requirements.

  1. Organised client payroll

    Manage payroll activities for different companies within a central environment.

  2. Structured recurring workflows

    Assess the available scheduling and task-automation functions against your payroll timetable.

  3. Accessible payroll information

    Review available reporting and submission records to support your team's work.

  4. Connected systems

    Evaluate supported integrations and APIs against the systems used by your practice and clients.

Who Is Brain Payroll For?

Brain Payroll supports different payroll management needs. This page focuses on accountants and accountancy practices assessing software to manage client payroll alongside their accounting services.

Accountants and Accountancy Practices

Accounting practices managing payroll for clients can assess Brain Payroll's multi-company management, processing workflows, reporting and available integrations. The appropriate setup depends on the clients you support and the payroll activities your practice handles.

Payroll Bureaux

Payroll bureaux managing payroll for multiple client companies may need workflows tailored to bureau operations. Explore our Payroll Bureau Software page for information specific to bureau requirements.

Businesses Managing Their Own Payroll

Businesses managing payroll for their own employees may need a broader overview of payroll processing and product capabilities. Explore our Payroll Software page for information relevant to organisations evaluating payroll software.

Knowledge Base

Frequently Asked Questions

Payroll software for accountants helps accounting practices manage payroll activities for clients, including employee records, salary information, payroll calculations and reporting. Available capabilities depend on the software and its configuration.

Accountants should assess multi-company management, payroll processing, recurring workflows, reporting, integrations, migration requirements and client access. The platform should fit the way the practice manages payroll alongside its accounting services.

Brain Payroll is described as supporting multi-company payroll management, including company-level settings and batch processing for selected companies. Confirm the current functionality and supported actions before choosing the platform.

Brain Payroll's Paydroid is described as supporting scheduled payroll runs, task automation and payslip release by tax period. Confirm the available workflows and configuration with the Brain Payroll team.

This depends on the migration service available and the client's circumstances. Confirm the supported process, transferable information and validation requirements with Brain Payroll before planning a move.

The supplied product reference names Xero, Modulr, NEST, Smart Pension, The People's Pension, Collegia and Penfold. Confirm the current supported connections and available functions with Brain Payroll.

The supplied product reference describes payroll summaries, employee reports, custom reports, report packs, and Excel exports. Confirm the current reporting options, terminology for saved reports, and any Power BI setup requirements.

Brain Payroll is described as providing bureau, client and employee portal environments. The available functions and permissions should be confirmed against the current product configuration.

The supplied product reference describes BACS file generation and an FPS/EPS submission log. A generated BACS file does not confirm completed payments, and submission records do not independently guarantee compliance.

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