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Book a 20 min one-on-one personalized strategy session to know how


  • Save atleast 30% cost using Brain Payroll
  • Automate repetitive task, thereby making your team more productive
  • Easily migrate from your existing system to Brain Payroll and be GDPR compliant

GDPR Compliant

Designed For Payroll Bureau

Designed Fast Payroll

Cloud Based

One Brain Payroll For All!

Book a Demo
personalized strategy session to know how.
GDPR Compliant
Simplify GDPR compliance monitoring.
Payroll Bureau
Managing multiple company’s payroll.
UK's Fastest Payroll
Brain Payroll significantly reduces manual workload.
No Setup Required!
100% cloud based software to do your payroll.
One Payroll For All!
Intuitive & comprehensive solutions integrated.

James Foulsham

Director

Brain Payroll helped us to scale our business at the speed we needed and at exceptionally affordable rates.

Ricky Willars

Operations Manager
mypay

I highly recommend Brain Payroll. Starting up was trouble-free with knowledgeable people at Brain Payroll. I got full team support at any time.

Jonathan Tipper

Director
sigma

With Brain Payroll, payroll functions are not daunting anymore. I just had to follow the steps and enter the information.

Helen Foulsham

Director
rightpay

Brain Payroll has simplified the payroll functions for us. All cumbersome payment calculations are now done with ease.

Marie Malyon

Associate
whitecrow

We engaged them on 4 new projects of which they have delivered 3 on time and above expectations.

Mark Swain

Director
arpeo

Team is friendly and helpful. The culture fosters hard work and fun.It has productivity oriented environment.

About Brain Payroll


Brain payroll is an HMRC recognised and a GDPR compliant, cloud-based payroll Software. It has a high-speed payroll engine which does 1 million payroll calculations in seconds. It automates every payroll task from timesheets to payslips (and everything in between). The software has a true multi-company and bulk processing features; which saves minimum 30% and upto 60% of the payroll processing cost.

Brain Payroll has 2 modes.

compnay
Single company mode for small companies
Multi-Company
Multiple company mode for large and/or multi company payroll outsourcers
Brain Payroll Feature

Bulk Payroll Engine

  • Process 1 million payroll records in just few seconds.
  • Process payroll for multiple companies in a single click.
  • Bulk update details for companies and employees.
  • Single payroll processing screen for timesheets, pay-slips, BACS, pension and RTI submission.

CIS(Construction Industry Scheme)

  • Import subcontractors in bulk.
  • Bulk process payroll for multiple subcontractors.
  • Supports monthly, weekly, daily payments.
  • Add material cost and VAT.
  • Record daily and hourly rates.
  • Send CIS300 monthly returns.
  • Send CISREQ subcontractors verification request to HMRC.

HR Management

  • Apply, approve or reject employee leaves
  • Assign tasks to a user and track the status of the task
  • Send documents to multiple employees and keep a track.

Statutory Automations

  • Automatically calculate Tax, NI, Student Loan deductions, AEO, holiday pay, statutory pay.
  • Supports SSP, SMP, SAP, SPP & ShPP calculations.
  • Supports all AEO deductions.
  • Add unlimited blocks for Shared Parenting Leave

Automated Auto Enrolment

  • Supports Smart Pension, NEST, Pension Now and People’s pension.
  • Set up pension schemes instantly.
  • Automatically assess and enrol employees.
  • Automatically calculate and send pension contributions to various pension schemes.
  • Send pension communication letters in bulk.
  • CSV file upload options.
  • Import bulk enrolments.
  • Send online pension contribution.
  • Sync companies with scheme easily.
  • External call logs for pension contribution.
  • Postponement of enrolment.
  • Supports opt-in’s and opt-outs.

Holiday Pay Calculation

  • Accrue holiday hours and days.
  • Holiday pay ledger for each employee, to keep a track.
  • Alerts, if holiday payment is more than the accruals.

Attachment Earnings Order

  • Supports all attachment orders.
  • Add unlimited attachment orders to an employee.
  • Automated deductions according to the priority of the order.
  • Generate AEO Bacs.
Reports

Payroll Grouping

  • Restrict the view of confidential payroll data by creating payroll groups.
  • Create multiple payroll groups and assign users to the groups.
  • Keep the confidential payroll data secured.

Access Permission

  • Restrict visibility for the user by assigning Roles and Permission sets.
  • Assign multiple permission set to a user.
  • Configurable permission sets.
  • Keep the payroll data secured.
Employee Login

GDPR Compliance

  • Email data to a secured email box, which is automatically monitored, encrypted, protected and self-destroyed after processing.
  • Ultimate data masking and data leasing feature that prevents data leak at any source.
  • Password protect the documents or even auto-destroy in days.
  • View logs for masked data views.
  • Archive company and employee data.

Employee, Employer, Partner Portal

  • Employee can login to their portal to access their payslips, pension communication letters and other documents like P45 and P60.
  • Employees can apply for leaves and view the balance through the portal.
  • Employer can login to their portal to see the payroll updates.
  • Employer can view/ approve reports received from the bureau and also send bulk documents to employees.
  • Partner can view their assigned company’s data through the partner portal login.

Smart Alert Feature

  • Alerts and payroll warnings at every stage of payroll processing.
  • NMW and Pay variance alerts.
  • Resolve or delegate the alerts to another user.
  • Download the alerts in PDF format.

All The Data In One Dashboard

  • Keep a track of the payroll process through the live dashboard.
  • Real time data access.
  • Dynamic display of data.
Approval

Real Time Reporting to HMRC

  • Send FPS, EPS, Corrective FPS, EPS and EYU in bulk for multiple company.
  • P30 Employer’s payslip.
  • P32 Employer payment record.
  • Supports Employment allowance claim.
  • Supports small Employer’s relief.
  • Track HMRC submissions on monthly and quarterly basis.

Flexible Reporting

  • Schedule reports across multiple clients and automate emailing, uploading and exporting.
  • Provides customisable and bespoke reports.

Customise Workflow

No matter how large or small the workforce is, workflows are needed to run a business. From import of company employee details to processing of timesheet, invoices and generating FPS, workflow can be customised as per the requirement to meet the business processes which improves efficiencies, reduces paper usage and errors and makes compliances easier.

Customise Workflow
Get-in and Get-out

Easy to Get-in and Get-out

Now managing your payroll data will be easier than ever before. Upload data in bulk and export them in organised files in just one click. Quick error-free uploads directly in Brain Payroll helps hasten the work.

CSV/ExcelImport from CSV/Excel

  • Create a simple CSV/Excel payroll journal for import of timesheet in the system.
  • Other Bulk data can also be imported for company details and employee details making the process rapid.

FPSImport from FPS

  • Import employee information and if applicable mid year totals to date using a Full Payment Submission (FPS) file created in the previous software.
  • Bulk employee data can be imported in system.

ExportOne click Export

  • Export all Required data like employers details, employee details, timesheet in CSV/Excel format in just one click.