Book a 20 min one-on-one personalized strategy session to know how


  • Save atleast 30% cost using Brain Payroll
  • Automate repetitive task, thereby making your team more productive
  • Easily migrate from your existing system to Brain Payroll and be GDPR compliant

GDPR Compliant

Designed For Payroll Bureau

Designed Fast Payroll

Cloud Based

One Brain Payroll For All!

Book a Demo
personalized strategy session to know how.
GDPR Compliant
Simplify GDPR compliance monitoring.
Payroll Bureau
Managing multiple company’s payroll.
UK's Fastest Payroll
Brain Payroll significantly reduces manual workload.
No Setup Required!
100% cloud based software to do your payroll.
One Payroll For All!
Intuitive & comprehensive solutions integrated.
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James Foulsham

Director

Brain Payroll helped us to scale our business at the speed we needed and at exceptionally affordable rates.

Ricky Willars

Operations Manager
mypay

I highly recommend Brain Payroll. Starting up was trouble-free with knowledgeable people at Brain Payroll. I got full team support at any time.

Jonathan Tipper

Director
sigma

With Brain Payroll, payroll functions are not daunting anymore. I just had to follow the steps and enter the information.

Helen Foulsham

Director
rightpay

Brain Payroll has simplified the payroll functions for us. All cumbersome payment calculations are now done with ease.

Marie Malyon

Associate
whitecrow

We engaged them on 4 new projects of which they have delivered 3 on time and above expectations.

Mark Swain

Director
arpeo

Team is friendly and helpful. The culture fosters hard work and fun.It has productivity oriented environment.

About Brain Payroll


Brain payroll is an HMRC recognised and a GDPR compliant, cloud-based payroll Software. It has a high-speed payroll engine which does 1 million payroll calculations in seconds. It automates every payroll task from timesheets to payslips (and everything in between). The software has a true multi-company and bulk processing features; which saves minimum 30% and upto 60% of the payroll processing cost.

Brain Payroll has 2 modes.

compnay
Single company mode for small companies
Multi-Company
Multiple company mode for large and/or multi company payroll outsourcers

Brain Payroll Feature

Brain Payroll's Ultimate Features


You did not start your business so you could spend all your time running payroll. Payroll is just one part of operating your company and let the Brain Payroll do this work for you. Brain Payroll eases the task of payroll processing, giving you a quality payroll experience.

  • Intuitive layout and structure
  • Alerts at every stage
  • Hints at each field to help user know the relevance of the field to the system
  • Submit Real Time Information - FPS, EPS & EYU
  • Pension schemes
  • Weekly, Fortnightly, 4 Weekly, Monthly Payment Schedules
  • Manage Multiple companies
  • Full Auto Enrolment features
  • Multiple Timesheet and employee update imports
  • CSV, XLS & FPS Imports
  • Multiple payment schedules with one click - Generate BACS
  • Unlimited payment additions and deductions on payslips with just one add button
  • Pay different employees on different dates
  • Attachment of order
  • HMRC payments including Employment allowance and Apprenticeship Levy
  • Construction Industry Scheme (CIS)
  • Leave management

Payroll Processing

  • Process employees individually or in batches.
  • Swerve an employee from one payment schedule to another as required.
  • Data like NI table, Tax code,standard rate, payment method can be changed as required.
  • Information like advances, loan repayments can be recorded for deductions.

Real Time Information (RTI)

  • As per HMRC requirements of Full payment submission, Employer Payment Summary and Earlier Year Update.
  • Full payment submissions are auto created as the payroll is processed.
  • One or more EYU can be sent.
  • Until RTI is sent any changes made to employer, employee or payment details gets automatically updated.
  • Multiple RTI submissions can be sent simultaneously.

NICs, Tax codes, Student Loan Repayment

  • Supports all Tax codes on cumulative or week/month basis.
  • Brain calculates any addition and deductions amount input for any pay period.
  • Supports all NIC tables.
  • Plan 1 and Plan 2 for student loan deductions are available with an alternative to enter start and stop dates.

Multiple Companies

  • No limit to number of companies you can manage through Brain Payroll.
  • Brain Payroll Facilitates an option to add the company logo which can be displayed on Payslip and Invoice.
  • Record all relevant company data.
  • Add unlimited departments. Organise employees into departments for reporting purpose.
  • Add unlimited company wise addition and deduction types.

Manage Employees Records

  • Add Unlimited employees.
  • Record all personal and employment data of the employee.
  • Import or export employee data with a CSV/Excel file.
  • Starters and leavers information can be put.
  • Email multiple payslips at one time.

HMRC

  • Track HMRC payments on monthly/quarterly basis - EPS.
  • Supports Employment Allowance Claim.
  • Small Employer Relief can be claimed.
  • Submit reports in just one click.
  • Calculation of statutory return information for monthly/quarterly HMRC payments.

Reports

  • Print P45, P60, P30 and P32 forms generated from the system.
  • Download and Process P9, P6, P6B, SL1 and SL2 employee coding notices.
  • Flexible Reporting.
Reports

Construction Industry Scheme (CIS)

  • Add unlimited contractors
  • Import Subcontractors from CSV file
  • System calculates CIS deductions according to subcontractors tax payment status
  • Print, export to PDF or email subcontractors payment deduction statements
  • Send CIS300 monthly returns

Employee Login

  • Employee can login with their ID on desktop and mobile at anytime giving them easy access to payslips, auto enrolment communications and other documents like P45, P60.
  • Employees also have a facility to view their leave balance and also apply through the portal.
Employee Login

Auto Enrolment Pension Scheme

  • Supports Pension schemes by NEST and Smart Pension for one click submission of enrolment details as well as verification of scheme setup and payment approval.
  • Staging
  • Assessment
  • Enrolment, opt-ins and joins
  • Opt-outs and refunds
  • Cessation
  • Re-enrolment

Automations

As if the software has a brain. Having an electronic payroll system can save a company the inconvenience of all manual interventions leading to errors. Brain Payroll is an automated payroll Software complying to all HMRC legislations and formulates auto enrolment whether it is a one employee or hundreds, running payroll is now effortless and very reliable.

Auto EnrolmentAuto Enrolment

  • In abidance to Pensions Act 2008 the software dispenses auto enrolment for employers and payroll bureaus.
  • Brain Payroll is designed to help manage the auto enrolment process for the clients easily.
  • Full support of Qualifying pension schemes offered by NEST and Smart Pension.
  • Batch process multiple employees at once for the scheme.

Attachment of EarningAttachment of Earning

  • Enter few details into Employees record and the attachment of earnings order calculates automatically.
  • Attach attachments at employee level with ease and let system take care about rest.
  • Fully automated and comprehensive module which deals with all kinds of attachment related to employee

StatutoryStatutory

  • 100% statutory compliance. An exhaustive checklist of statutory compliances is categorized based on location and industry domains.
  • Brain Payroll is known to be accurate for Statutory calculations of National Insurance, Student loan Deductions, Pension scheme Deductions, Attachment orders,Statutory sick pay, PAYE tax, Statutory Parenting Pay (SMP, SAP, SPP, ShPP)

Multi company processing for Bureau

Bureaus can access their online multi-agencies platform which shows an overview of clients payroll information in one place. Bureaus can invite clients to their own personal employer dashboard which will comprise an overview of their employer details, notifications of all employees, contact details and other informations.

  • Record and process multiple employer timesheet, pension and payroll.
  • Bulk update details for employers and employees in a single click.
  • Send RTI submissions for multiple employers with a single click.

Timesheet

  • Managing payroll for enormous number of divergent companies? Make the work smooth sailing by importing all the employee’s hours using simple CSV, XLS files.
  • 3 step easy import for bulk employees makes timesheet processing faster, effortless and reliable.
  • Employees can also be split into multiple departments which is an added benefit for timesheet processing.
Approval
Approval
  • Automated timesheets can be sent for agency approval.
  • By enabling the feature of auto-approved, no approval is required for further processing.

Invoices

  • Generating invoice is now painless.
  • One click invoice generation for multiple employees eases cumbersome tasks.
  • Real time status of the invoice can be viewed. Sending invoice through mail makes the task trouble-free.
Payslips

Payslips

  • With one click payslips are sent to employees in each pay period through Email.
  • Employees will have an option to download their payslips from the website or mobile application.

Client Login

  • Login online anytime too see up-to-date payroll information.
  • Payroll data can be accessed on web anytime.
Payment

Payment

  • Weekly, fortnightly, 4-weekly,monthly payment schedules.
  • System supports multiple bank imports file formats such as BACS, Barclays, Lloyds, HSB net, Yorkshire, Santander.

Leave Management

  • Brain Payroll online provides tools for approving leave with controlled access for employees.
  • Keep a track of all employee leave balances.
  • Employees also have a facility to view their leave balance through portal.
Task Management
Task Management
  • Tasks can be assigned to a person for alerts prompted in the system related to company and employee details.
  • Track your tasks status at every stage.

Customise Workflow

No matter how large or small the workforce is, workflows are needed to run a business. From import of company employee details to processing of timesheet, invoices and generating FPS, workflow can be customised as per the requirement to meet the business processes which improves efficiencies, reduces paper usage and errors and makes compliances easier.

Customise Workflow
Get-in and Get-out

Easy to Get-in and Get-out

Now managing your payroll data will be easier than ever before. Upload data in bulk and export them in organised files in just one click. Quick error-free uploads directly in Brain Payroll helps hasten the work.

CSV/ExcelImport from CSV/Excel

  • Create a simple CSV/Excel payroll journal for import of timesheet in the system.
  • Other Bulk data can also be imported for company details and employee details making the process rapid.

FPSImport from FPS

  • Import employee information and if applicable mid year totals to date using a Full Payment Submission (FPS) file created in the previous software.
  • Bulk employee data can be imported in system.

ExportOne click Export

  • Export all Required data like employers details, employee details, timesheet in CSV/Excel format in just one click.