Payroll Features: RTI, Auto-Enrolment & Portals

Easy to use payroll software interface- Brain Payroll

CSV and FPS import
Payslip and report delivery
Processing Dashboard
Gross-to-Net payslips

User-Friendly Design

Override bureau defaults per company for pay elements, payslip settings and CIS without rebuilding the client.

Choose how payslips and reports are delivered: email, client-portal upload or password-protected files.

Add company-level additions and deductions once, then apply them across employees in that payroll period.

The Processing Dashboard shows employee, BACS, FPS and payslip counts for the selected company and tax month.

Interactive payslips show the Gross-to-Net breakdown, including tax, NI and pension lines.

Import starters and pay information from CSV, or recover history with an FPS import.

Run more than one import in the same tax period, then process the combined pay information in one run.

Save import and report-pack templates so the next period reuses the same column mapping.

Core payroll functionality - HMRC and PAYE

HMRC RTI, FPS and EPS
P45 starter and leaver checks
PAYE, CIS and umbrella
BACS payment files
National Living Wage rates

Core Functionality

Open the HMRC submission log to see FPS and EPS success or failure for each company and pay date.

Process PAYE for deemed IR35 / off-payroll workers in the same payroll as standard employees.

National Living Wage rates are maintained in the cloud tax year tables used by the pay calculation.

Validate P45 starter details on joiners and generate P45s when employees leave.

Expat payroll settings sit on the company record alongside PAYE, RTI and P11D options.

Sync HMRC coding notices across the companies selected in a payroll group.

Run PAYE, CIS subcontractors and umbrella employees from the same bureau database.

Correct a previous tax period and resubmit FPS where HMRC still accepts an amendment.

Generate BACS files, track payments and mark items paid from the payroll payment stage.

NI categories and GPG reports
Salary splitting
Net-to-Gross pay
Alabaster maternity pay
Restrict Negative Pay

Advanced Functionality

Pay a leaver after their leaving date, including a zero-pay FPS where HMRC requires the date.

Restrict Negative Pay blocks a net figure below zero before the FPS file is built.

Submit a leaver date to HMRC on a zero-pay FPS when there is no further net pay.

Change an employee NI category in the period and recalculate employee and employer NI.

Produce Gender Pay Gap figures from the payroll data already held for the reporting year.

Enter a net salary and calculate the matching gross, tax and NI for that pay frequency.

Calculate Alabaster-method maternity pay from the employee's payroll history.

Automatic adjustments can correct differences between imported pay information and calculated pay.

Split an employee's salary across more than one payment or cost code in the same period.

Bulk-update employees, salaries and company records from import files instead of one row at a time.

White-label bureau portal
Client and employee portals
Logo and theme settings
Branded email templates

Custom Branding

Set a mobile logo, theme and invoice logo so the bureau or client brand appears on portals.

Bureau, client and employee portals each use the logo and theme saved on that company.

Clients sign into a branded client portal for payroll summary, approvals and documents.

White-label the employee portal so staff see the employer or bureau name, not a generic login.

Multi-company payroll runs
Client-level overrides
Paydroid scheduled tasks
Bulk FPS, EPS and payslips

Bureau Management

Select multiple companies and payrolls, then generate BACS, FPS and payslips for the batch.

Edit email templates for payslips, reports and notifications per bureau or company.

Control file naming and storage location for generated reports, payslips and BACS output.

Log a reason on each payroll rerun so the audit trail shows why FPS or payslips were regenerated.

Assign payroll owners, tasks and SLA stages so bureau work is visible per client.

Running multi-company payroll? Explore our integrations, or join the partner programme.

Payroll Reporting

Export the grid on almost any screen to Excel, including payroll, employee and report-pack lists.

Open ledgers for expenses, benefits, mileage, holidays and pensions without leaving the payroll record.

Connect payroll reporting to Power BI for bureau-level dashboards across companies.

Run Payroll Summary, employee reports and report packs, then save the selection as a template.

Payroll reporting and analytics dashboard

Export from most screens
Expense, mileage and pension ledgers
Power BI reports
Report packs and templates

Payroll Automation

Add starters individually or bulk-import them, then apply P45 and tax code checks.

Paydroid can schedule payroll runs, task automation and payslip release by tax period.

Schedule payslip email or portal release for a date after the BACS payment file is generated.

Paydroid shows Scheduled, In Progress, Warning, Success and Failed counts for each automation job.

Payroll automation features in cloud payroll software

CSV starter import
Schedule payroll automation
Paydroid after one setup
Company, payroll and task automation

Security and Compliance

Turn on two-factor authentication for bureau and portal users who can see employee pay data.

Set security options separately on the bureau, client and employee portals.

The Audit screen lists who updated employee, bank or payroll records, with export.

Keep archived tax-year data available for reports without mixing it into the current pay run.

Payroll software security and compliance features

Two-factor authentication
User and permission audit logs
Archived payroll data
GDPR tools
ISO and Cyber Essentials

Pension Management

Hold pension schemes at company level, including NEST, Smart Pension, People's Pension, Collegia and Penfold.

Record auto-enrolment postponements against the staging and assessment dates on the company.

Capture employee AVCs and employer pension rates in the same contribution file as auto-enrolment.

Enrol eligible jobholders after assessment, then include them on the next contribution file.

Smart Alerts flag overdue contributions, validation errors and pending pension files.

Send contribution files to NEST, Smart Pension, People's Pension, Collegia and Penfold from the payroll period.

Pension management feature in payroll software UK

NEST, Smart Pension, Penfold
People's Pension and Collegia
Bulk auto-enrolment files
Contribution and submission logs

Open APIs

Smart Alerts notify on FPS errors, pension file failures and payroll SLA dates.

REST APIs plus Xero journals and Modulr payments keep accounting and BACS in step with payroll.

Pending and historical import queues show starters, leavers and transformed employee rows before you commit.

See the full list of connectors on our integrations page.

Open API integration in payroll software

REST APIs
Xero journals and Modulr payments
Employee, salary and timesheet import
Pending and historical import queues
Smart Alerts on exceptions

Brainy Features