Brain 2.0

HMRC RTI updates:

Tax year tables, National Living Wage and RTI rules are updated in the cloud software rather than as a desktop install.

ISO, Cyber Essentials and backups:

Access is controlled by users and permission sets, with encrypted backups and GDPR tools in the product.

Cloud access for every client:

Add companies, payrolls and users without installing a new desktop copy for each client.

Bulk FPS, EPS and payslips:

Submit FPS, EPS and payslips in bulk for several companies in one action, as documented in the product FAQ.

Per-client pay elements and CIS:

Override bureau defaults per company for pay elements, payslip settings, CIS and portal branding.

Processing Dashboard:

The Processing Dashboard shows employee, payroll, BACS, FPS and payslip status for the selected company and tax month.

PAYE, CIS and auto-enrolment:

PAYE, CIS, auto-enrolment and RTI submissions are built in, including FPS on each pay date and EPS each tax month.

Client portal:

The client portal exposes payroll summary, instructions, employee lists and approval, without a bureau login.

Employee portal:

The employee portal lists payslips, documents, timesheets, expenses and data-subject requests.

Accountant and partner access:

Account users and partners can be given permission sets without sharing the bureau administrator password.

White-label logos and themes:

Upload a bureau or client logo, choose a theme and show that logo on invoices and portals.

PAYE, employee NI and employer NI are calculated in the pay run before FPS is sent to HMRC.

Report packs can be generated, emailed and uploaded to the client portal, including password-protected files.

Client portal approval and employee-details approval sit in the workflow before a payroll is marked ready.

Processing Dashboard:

The dashboard counts pending employees, BACS files, FPS errors and unreleased payslips for the selected tax month.

Paydroid automation:

Favourite actions on the Processing Dashboard include import pay information, sync HMRC coding notices and run payroll.

RTI, FPS and EPS:

FPS due dates, coding notices and auto-enrolment statuses are visible on the same dashboard as the pay run.

Overrides at bureau, company and payroll:

Change a setting at bureau, company or payroll unit without rebuilding the rest of the client configuration.

Multi-company payroll:

Select several payrolls and companies in one Run Payroll view, then generate BACS and FPS for the batch.

HMRC-recognised PAYE software:

Brain Payroll is HMRC-recognised software and submits RTI FPS on pay day and EPS each tax month.

Report packs and Power BI:

Build report packs from Payroll Summary and employee reports, then export to Excel or Power BI.

CSV, FPS and REST API import:

Import employees, salary and pay information through the Integration queues, or load history with FPS and CSV import.

Xero journals and Modulr BACS:

Post payroll journals to Xero and generate payment files through Modulr instead of re-keying BACS data.

Pension file sync:

Pension contribution files can be sent to Nest, Smart Pension, People's Pension, Collegia and Penfold from the same payroll period.

Paydroid and API automation:

REST APIs and Paydroid can update employee and pay-information records without a second manual import.

Migration support is unmetered for three months and covers YTD import, FPS comparison and first live RTI submissions.

Onboarding covers Processing Dashboard, Run Payroll, FPS/EPS and the bureau, client and employee portals.

Pay Information Warnings flag issues such as net pay below zero before FPS is submitted to HMRC.

Bureau payroll SLA stages in the product track pay information received, coding-notice sync, processing and BACS files.

Assign permission sets, view login history and time-box temporary access from Users & Permissions.

GDPR tools sit alongside ISO-certified and Cyber Essentials-certified hosting claims on the marketing site.

Audit logs record who changed employee, bank and payroll records, with export from the Audit screen.

Encrypted backups are taken automatically so a bureau can restore payroll data if a local machine is lost.