Case Studies

Pay and bill payroll process for recruitment agencies
Simpler processes. Stronger teams.

UK recruitment agency · Pay & Bill + payroll

Fully Integrated Pay & Bill And Payroll For A Leading UK Recruitment Agency

  • Industry Privately owned UK recruitment agency
  • Challenge Fragmented third-party systems and complex pay rates
  • Result 35% less time and resources
  • Stack Integrated Pay & Bill, open API, AWR support

This privately owned UK recruitment agency depended on multiple third-party systems alongside its existing payroll setup. That split stack reduced operational control, slowed responses to workers, and weakened day-to-day communication between billing and payroll teams.

The client needed one integrated Pay & Bill and payroll platform that could also connect to third-party systems, handle high payroll volumes, and manage complex agency rate structures without constant manual workarounds.

With Brain Pay&Bill and Payroll, the agency streamlined processing, cut overheads, and scaled high-volume runs more reliably. End-to-end operations are now handled with 35% less time and resources, while staying aligned with UK legislative and AWR requirements.

Improving payroll efficiency with automation
Faster payroll. Fewer errors.

London payroll bureau · multi-industry clients

Improving Efficiency Through Seamless System Integrations And Advanced Automation

  • Industry London-based payroll service provider / bureau
  • Scale 1,250+ clients across 30 industries
  • Volume 50,000+ payslips monthly after go-live
  • Delivery Live in 18 weeks · 30% efficiency · 100+ errors removed

This London-based payroll service provider supports more than 1,250 clients across 30 industries. An outdated payroll system created manual work, recurring errors and limited room to grow. After a structured selection process, the bureau chose Brain Payroll for integrations, automation and the ability to customise around bureau workflows.

Implementation took 18 weeks, covering planning, configuration, training and phased go-live. Results included a 30% efficiency improvement, removal of 100+ payroll errors, and capacity to manage over 50,000 payslips a month — supporting growth without sacrificing service quality or compliance.

Brain Payroll's collaborative migration approach kept the bureau operational through cutover while strengthening day-to-day processing and year-end readiness.

Testimonials

Switched. Simplified. Succeeded.

"As the Payroll Manager for a leading television production company, I know the importance of efficiency and accuracy in payroll processing. After migrating to Brain Payroll, we found the platform to be a game-changer, combining the best of both legacy systems with modern, user-friendly features. Thanks to Brain's responsive support and flexible development options, we smoothly navigated the migration and enhanced our payroll efficiency. For any company looking to simplify their payroll, I highly recommend Brain Payroll as the solution."

All3Media logo
Ellie Simpson Payroll Projects Manager, All3Media

Complexity to Simplicity

"Switching to Brain Payroll has streamlined our payroll system significantly. The platform's user-friendly design and automation have reduced processing times, and real-time reporting has given us more control over payroll management. Integration with our existing systems was seamless, and the support team is always available to help. We're thrilled with our decision to make the switch to Brain Payroll and highly recommend it for anyone looking to simplify their payroll management."

Norfolk County Council logo
Sam, Shaun & Heather Norfolk County Council

A Game-changer

"Using Brain Payroll has been a game-changer for Phase3C. Its efficient, cloud-based solution allows our team to process payroll from anywhere, with real-time multi-user support enhancing productivity. Comprehensive reporting and seamless data scraping simplify financial oversight, while quick, responsive customer support ensures smooth operations. The platform's easy data uploads and detailed discrepancy analysis save time and improve accuracy, making payroll management efficient and reliable."

Adam Ford Head of Managed Services Phase3
Adam Ford Head of Managed Services, Phase3

Boosted Our Efficiency

"Brain Payroll's bulk processing has boosted our efficiency, and their expertise have streamlined our payroll tasks. Despite migration challenges, their support team was incredibly helpful. The user-friendly interface and quick access to data have improved our daily operations. Brain Payroll has truly enhanced our payroll processes!"

Dianne and Dave Directors Epayroll UK Ltd
Dianne & Dave Directors, Epayroll UK Ltd
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